NPC Northern Region
Effective: 3rd September 2025
Thank you for visiting the website of NPC Northern Region. We are committed to protecting your privacy and ensuring your personal information is handled fairly, lawfully, and transparently.
This Website Privacy Policy explains how we collect, use, and protect your data when you visit our website, contact us, or interact with our online services.
1. Who We Are
NPC Northern Region is part of the National Pensioners Convention (NPC), representing older people across Northern England.
We are a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Contact for data protection queries:
📧 info@northernregionnpc.co.uk
📬 Regional Secretary, NPC Northern Region, [Insert Address]
2. What This Policy Covers
This policy applies to:
- Information collected via our website: www.northernregionnpc.co.uk
- Online contact forms (e.g., “Get in Touch”, “Raise a Concern”)
- Email sign-up forms (if used)
- Website usage data (e.g., pages visited, device type)
- Cookies and similar technologies
It does not cover third-party websites linked from our site. We are not responsible for their privacy practices.
3. Information We Collect
We only collect data that is necessary and with your knowledge. This may include:
*IP addresses are not stored long-term and are used only for analytics (see Cookies section).
4. How We Use Your Data
We use the information you provide for the following purposes:
- To respond to your enquiry or message
- To send updates or newsletters only if you have opted in
- To improve our website and user experience
- To comply with legal obligations (e.g., record keeping)
- To prevent misuse or fraud
- To support safeguarding and emergency communications (if applicable)
We will never sell, rent, or trade your personal information to third parties.
5. Lawful Basis for Processing
We only process your data when we have a lawful reason under UK law:
You can view our full Legitimate Interests Assessment (LIA) by contacting the Secretary.
6. Cookies and Website Analytics
Our website uses cookies to improve your experience.
- Essential cookies: Required for the site to function (e.g., remembering form progress).
- Analytics cookies: Help us understand how visitors use the site (e.g., Google Analytics). These are anonymous and do not identify individuals.
You can:
- Accept all cookies
- Reject non-essential cookies
- Change your preferences at any time via the banner on our site
We do not use advertising or tracking cookies for profiling.
7. Data Security
We take reasonable steps to protect your data, including:
- Secure website hosting with SSL encryption (HTTPS)
- Password protection for administrative areas
- No storage of personal data on public-facing pages
- Regular review of access and systems
While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.
8. Data Sharing & Transfers
We do not share your website-submitted data with third parties unless:
- You have given clear consent
- It is necessary to deliver a service (e.g., forwarding a query to NPC National)
- Required by law (e.g., court order)
If data is transferred outside the UK, it will only be done under:
- An adequacy decision (e.g., EEA countries)
- The UK–US Data Access Agreement (for law enforcement)
- The UK International Data Transfer Agreement (IDTA)
All transfers require prior approval by the Secretary.
9. How Long We Keep Your Data
We retain information only as long as needed:
10. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete information
- Delete your data (in certain circumstances)
- Restrict how we use your data
- Object to processing (e.g., marketing)
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, contact us at info@northernregionnpc.co.uk .
We will:
- Acknowledge your request within 7 days
- Respond fully within 1 month (or 2 if complex)
- Never penalise you for making a request
11. Children’s Privacy
Our website and services are not intended for children under 16. We do not knowingly collect personal data from children unless it is for a specific, supervised event (e.g., a school visit), and only with parental consent.
Any data collected for events involving children is:
- Retained only for the duration of the event
- Immediately deleted or shredded afterward
- Not used for any other purpose
12. Changes to This Policy
We review this policy annually.
The current version is effective from 3rd September 2025.
If we make significant changes, we will:
- Update the effective date
- Post a notice on our homepage
- Notify subscribers (if applicable)
You can always find the latest version at:
👉 www.northernregionnpc.co.uk/privacy
13. Contact Us
If you have any questions about this policy or how we handle your data:
📧 Email: info@northernregionnpc.co.uk
📬 Post: NPC Northern Region Secretariat, A184, Civic Centre, Regent Terrace, Gateshead NE8 1HH
📅 We aim to respond to all data protection enquiries within 7 days.
For unresolved concerns, you may contact the Information Commissioner’s Office (ICO):
🌐 https://ico.org.uk | 📞 0303 123 1113